· If the party is the estate or trust, follow these instructions. However, if the party is a person that is the Executor or Trustee of an Estate or Trust, refer instead to the Person Names instructions when entering your party.

· When a name begins with an A, An or The, these words should be included after the party name, separated by a comma (e.g.. Celotex Corporation, The).

Instructions

1. Identify the party name on the document: Enter the party name in the last name field.

2. Identify any additional descriptors that may be included with the party name: Either add it as an alias (e.g. a/k/a John Smith, d/b/a John’s Tree Service) or enter it in the party text field. (e.g. a corporation, a limited liability company, etc.), or both when necessary to clarify the complete party name.

a. If the additional descriptors include any of the following names, you will need to add the names as alias(es) to the party (e.g. d/b/a, f/k/a, etc.)

· a person’s name

· business name

· another trust or estate name

b. If the alias name contains a descriptor, you will enter the name as an alias and add the alias name to the party text field with its descriptor information.

c. Enter any remaining additional descriptors in the party text field.

Examples of Common Styles

· Example Name on Pleading: ABC Company d/b/a XYZ Corporation, a limited liability company

· Party Last Name: ABC Company

· Party Text: d/b/a XYZ Corporation, a limited liability company

· Alias Last Name: XYZ Corporation

· Alias Type: d/b/a

· Example Name on Pleading: ABC Company n/k/a XYZ Corporation, a limited liability company

· Party Last Name: XYZ Corporation

· Party Text: a limited liability company

· Alias Last Name: ABC Company

· Alias Type: f/k/a

· Example Name on Pleading: Rick M. Jones Trust

· Party Last Name: Rick M. Jones Trust

· Alias Last Name: Jones

· Alias First Name: Rick

· Alias Middle Name: M

· Alias Type: -

· Example Name on Pleading: The Estate of Rick M. Jones

· Last Name: Estate of Rick M. Jones, The

· Alias Last Name: Jones

· Alias First Name: Rick

· Alias Middle Name: M

· Alias Type: -

EX REL Plaintiff Names

Examples of Common Styles

· Example Name on Pleading: United States of America ex rel. Internal Revenue Service

· Party Last Name: United States of America

· Alias Last Name: Internal Revenue Service

· Alias Type: ex rel

· Example Name on Pleading: The State of Oklahoma ex rel. Oklahoma Tax Commission

· Party Last Name: State of Oklahoma, The

· Alias Last Name: Oklahoma Tax Commission

· Alias Type: ex rel

· Example Name on Pleading: USA ex rel. Internal Revenue Service

· Party Last Name: USA

· Alias Last Name: Internal Revenue Service

· Alias Type: ex rel

· Example Name on Pleading: United States ex rel. Jane Smith

· Party Last Name: United States

· Alias Last Name: Smith

· Alias First Name: Jane

· Alias Type: ex rel

· Example Name on Pleading: We the People of the State of Oklahoma ex rel. damaged party John Smith

· Party Last Name: We the People of the State of Oklahoma

· Alias Last Name: Smith

· Alias First Name: John

· Alias Type: ex rel

Miller Act cases

Rules for Use

· Miller Act Cases, filed under cause of action 40:270 (Miller Act) and nature of suit (130:Miller Act), will have two plaintiffs, a plaintiff and a relator plantiff.

· When a name begins with an A, An or The, these words should be included after the party name, separated by a comma (e.g. Celotex Corporation, The).

Instructions

1. Identify the party name on the document: Enter the party name in the last name field.

2. Identify any additional descriptors that may be included with the party name: Either add it as an alias (e.g. a/k/a John Smith, d/b/a John’s Tree Service) or enter it in the party text field (e.g., a corporation, a limited liability company, etc.).

a. If the alias name contains a descriptor, you will enter the name as an alias and add the alias name to the party text field with its descriptor information.

b. If the additional descriptors include any of the following names, you will need to add the names as alias(es) to the party (e.g. d/b/a, f/k/a, n/k/a, etc.)

· another party name

· business name

c. Enter any remaining additional descriptors in the party text field.

Examples of Common Styles

Below are examples of common styles for use of party names under 40:270 (Miller Act) and nature of suit (130:Miller Act).

· Example Name on Pleading: United States of America for the Use and Benefit of Dave Long, d/b/a Long Flooring

· 1^st Party Last Name: United States of America

· 1^st Party Role: plaintiff

· 2^nd Party Last Name: Long

· 2^nd Party First Name: Dave

· 2^nd Party Role: relator plaintiff

· Alias Last Name: Long Flooring

· Alias Type: -

· Example Name on Pleading: United States of America, for the Use of Custom Truck & Equipment, LLC

· 1^st Party Last Name: United States of America

· 1^st Party Role: plaintiff

· 2^nd Party Last Name: Custom Truck & Equipment, LLC

· 2^nd Party Role: relator plaintiff

Person Names

Rules for Use

· No punctuation should be used when adding a person’s name. Exception: A name that contains an apostrophe or hyphen should include the apostrophe or hyphen.

· If the name is initials only, please add the initials in the last name field only without spaces.

Instructions

1. Identify the party name on the document: Enter the party name using the last name, first name, middle name and the generation field, if necessary. Examples of how to enter certain types of person names can be found at the links below. Note: Do not use the title field.

2. Identify any additional descriptors that may be included with the person’s name: Either add it as an alias (e.g. a/k/a John Smith, d/b/a John’s Tree Service) or enter it in the party text field (e.g. Dr., ward, wife, an individual, etc.), or both when necessary to clarify the complete party name.

a. If the additional descriptors include any of the following names, add the name(s) as alias(es) to the party:

· another person’s name

· nickname

· trust or estate name

· business name

b. If the alias name contains a descriptor, you will enter the name as an alias and add the alias name to the party text field with its descriptor information.

c. Enter any remaining additional descriptors in the party text field.

Common Styles of Person Names

· Example Name on Pleading: John E. Smith, Jr. o/b/o K.T., a minor child

· Party Last Name: Smith

· Party First Name: John

· Party Middle Name: E

· Party Generation: Jr

· Party Text: obo K.T., a minor child

· Alias Last Name: KT

· Alias Type: obo

· Example Name on Pleading: Dr. John E. Smith, Jr. d/b/a Smith Family Clinic

· Party Last Name: Smith

· Party First Name: John

· Party Middle Name: E

· Party Generation: Jr

· Party Text: Dr.

· Alias Last Name: Smith Family Clinic

· Alias Type: dba

· Example Name on Pleading: David P. Hayes, Trustee for the Paul B. Hayes Family Trust, dated April 30, 2010

· Party Last Name: Hayes

· Party First Name: David

· Party Middle Name: P

· Party Text: Trustee for the Paul B. Hayes Family Trust, dated April 30, 2010

· 1^st Alias Last Name: Paul B. Hayes Family Trust

· 1^st Alias Type: -

· 2^nd Alias Last Name: Hayes

· 2^nd Alias First Name: Paul

· 2^nd Alias Middle: B

· 2^nd Alias Type: -

· Example Name on Pleading: Helen Kennedy, Executor of the Estate of Harry Brown

· Party Last Name: Kennedy

· Party First Name: Helen

· Party Text: Executor of the Estate of Harry Brown

· 1^st Alias Last Name: Estate of Harry Brown

· 1^st Alias Type: -

· 2^nd Alias Last Name: Brown

· 2^nd Alias First Name: Harry

· 2^nd Alias Type: -

First Name Known Last Name Unknown (No Titles)

If the name on the pleading is the first name only you should enter the first name in the "LAST NAME" field and nothing goes in the "FIRST NAME" field.

· Example Name on Pleading: Erica

· Party Last Name: Erica

· Example Name on Pleading: Judy W.

· Party Last Name: Judy W

John Does

When entering "John Doe" or "Jane Doe" parties, enter the name the same as you would for regular party names. If more than one "John Doe" or more than one "Jane Doe" is being sued, make party name entry for John Doe or Jane Doe and use the "PARTY TEXT" field to be more descriptive.

· Example Name on Pleading: John Doe and Jane Doe

· 1^st Party Last Name: Doe

· 1^st Party First Name: John

· 2^nd Party Last Name: Doe

· 2^nd Party First Name: Jane

· Example Name on Pleading: John Does 1-10 and Jane Does 1-6

· 1^st Party Last Name: Doe

· 1^st Party First Name: John

· 1^st Party Text: sued as John Does 1-10

· 2^nd Party Last Name: Doe

· 2^nd Party First Name: Jane

· 2^nd Party Text: sued as Jane Does 1-6

· Example Name on Pleading: Mr. and Mrs. John Doe Balnius and Family Members whose names are currently unknown

· 1^st Party Last Name: Balnius

· 1^st Party First Name: Mr.

· 1^st Party Middle Name: John Doe

· 1^st Party Text: and Family Members whose names are currently unknown

· 2^nd Party Last Name: Balnius

· 2^nd Party First Name: Mrs.

· 2^nd Party Middle Name: John Doe

· 2^nd Party Text: and Family Members whose names are currently unknown

Mrs Spouse

· Example Name on Pleading: Mrs. Arnold A. Schwartzenegger

· Party Last Name: Schwartzenegger

· Party First Name: Mrs

· Party Middle Name: Arnold A

Nicknames

Any time a nickname as well as the proper name is listed, the nickname should be entered in the ALIAS segment and use the alias type of "aka" (also known as).

· Example Name on Pleading: Manuel "Manny" Valle

· Party Last Name: Valle

· Party First Name: Manuel

· Alias Last Name: Valle

· Alias First Name: Manny

· Alias Type: aka

· Example Name on Pleading: Richard "Ricky" Smith

· Party Last Name: Smith

· Party First Name: Richard

· Alias Last Name: Smith

· Alias First Name: Ricky

· Alias Type: aka

N/K/A

· Example Name on Pleading: John E. Smith n/k/a John E. Jones

· Party Last Name: Jones

· Party First Name: John

· Party Middle Name: E

· Alias Last Name: Smith

· Alias First Name: John

· Alias Middle Name: E

· Alias Type: f/k/a

Spanish Surnames

· Example Name on Pleading: Jesus Adolfo Villegas Navarro

· Party Last Name: Navarro

· Party First Name: Jesus

· Party Middle Name: Adolpho Villegas

· Example Name on Pleading: Delores Villegas de Aguirre

· Party Last Name: Aguirre

· Party First Name: Delores

· Party Middle Name: Villegas de

· Example Name on Pleading: Ramona Navarro Vda. de Villegas

· Party Last Name: Villegas

· Party First Name: Ramona

· Party Middle Name: Navarro Vda. de

Title and Name Only

Title and Last Name Only

If the name on the pleading is the title (i.e. Warden, Officer, etc.,) with the last name and no other first or middle name information is given, you should enter the last name in the "LAST NAME" field and the title in the "FIRST NAME" field. On all other occasions, the title should go in the "PARTY TEXT" field:

· Example Name on Pleading: Lieutenant Smith

· Party Last Name: Smith

· Party First Name: Lieutenant

· Example Name on Pleading: Deputy Morris

· Party Last Name: Morris

· Party First Name: Deputy

· Example Name on Pleading: D.O. Smith (but in the body of the document you see that D.O. stands for Detention Officer)

· Party Last Name: Smith

· Party First Name: Detention Officer

· Party Text: sued as D.O. Smith

Title and First Name or Nickname Only

If the name on the pleading is the title (i.e. Warden, Officer, etc.,) with the first name or nickname and no last name information is given, you should enter the first or nickname in the "LAST NAME" field and the title in the "FIRST NAME" field. On all other occasions, the title should go in the "PARTY TEXT" field:

· Example Name on Pleading: Mayes City Jail Administrator Pat LNU

· Party Last Name: Pat

· Party First Name: Jail Administrator

· Party Text: LNU, Mayes City

· Example Name on Pleading: Officer Corby LNU

· Party Last Name: Corby

· Party First Name: Officer

· Party Text: LNU

Two Last Names Hyphenated

If a woman's last name is hyphenated (Forrest-Harris), put her maiden and married name in the "LAST NAME" field and include the hyphen, then put her first name in the "FIRST NAME" field.

· Example Name on Pleading: Shirley Forrest-Harris

· Party Last Name: Forrest-Harris

· Party First Name: Shirley

· Example Name on Pleading: Sally Ann Johnson-Harris

· Party Last Name: Johnson-Harris

· Party First Name: Sally

· Party Middle Name: Ann

Two Last Names Not Hyphenated

· Example Name on Pleading: Sally Ann Johnson Harris

· Party Last Name: Harris

· Party First Name: Sally

· Party Middle Name: Ann Johnson

· Example Name on Pleading: Shirley Forrest Harris

· Party Last Name: Harris

· Party First Name: Shirley

· Party Middle Name: Forest

Two Last Names with (Parentheses)

· Example Name on Pleading: Donna Lou (Springer) Sturdy

· Party Last Name: Sturdy

· Party First Name: Donna

· Party Middle Name: Lou

· Alias Last Name: Springer

· Alias First Name: Donna

· Alias Middle Name: Lou

· Alias Type: aka

Unknown Person of an Agency or Department

· Example Name on Pleading: Unknown Deputy Sheriff of the Tulsa County Sheriff’s Department

· Party Last Name: Tulsa County Sheriffs Department

· Party First Name: Unknown Deputy Sheriff

Title Only of an Agency or Department

· Example Name on Pleading: Director of Internal Revenue Service

· Party Last Name: Director of Internal Revenue Service

· Example Name on Pleading: Internal Revenue Service, Director

· Party Last Name: Internal Revenue Service, Director

Unknown Spouse, Heirs, etc.

When entering an unknown spouse or unknown heir, use the "LAST NAME" field exactly as you normally would when entering individual names as parties. The "FIRST NAME" field will be used to make the "unknown spouse or unknown heir" designation, and the "MIDDLE NAME" field will contain any first or middle name information available for the known spouse or heir. Note: If no first or middle name information is given for the known spouse or heir, leave the "MIDDLE NAME" field blank.

· Example Name on Pleading: Unknown Spouse of Arnold A. Schwartzenegger

· Party Last Name: Schwartzenegger

· Party First Name: Unknown Spouse

· Party Middle Name: Arnold A

· Example Name on Pleading: Unknown Spouse of Maria A. Shriver-Schwartzenegger

· Party Last Name: Shriver-Schwartzenegger

· Party First Name: Unknown Spouse

· Party Middle Name: Maria A

· Example Name on Pleading: Spouse of Pearl R. Abington

· Party Last Name: Abington

· Party First Name: Spouse

· Party Middle Name: Pearl R

· Example Name on Pleading: Unknown Heirs, executors, administrators, devisees, trustees, successors and assigns of Pearl R. Abington

· Party Last Name: Abington

· Party First Name: Unknown Heirs

· Party Middle Name: Pearl R

· Party Text: sued as: Unknown Heirs, executors, administrators, devisees, trustees, successors and assigns of Pearl R. Abington

Unknown Tenants

When entering unknown tenants, use the "LAST NAME" field to enter the address/street of the property. Use the "FIRST NAME" field to make the "Unknown Tenants" designation. It is not necessary to use the "MIDDLE NAME" field.

· Example Name on Pleading: Unknown Tenants, if any, of the Property Located at 1122 Prospect

· Party Last Name: 1122 Prospect, if any, of the Property Located At:

· Party First Name: Unknown Tenants

Property Names

Money Names (Numerical)

When entering money as a party, in the "LAST NAME" field always enter a "$" (dollar sign) first, the amount of money second, and the words "US Currency" or "in United States Currency" last.

· Example Name on Pleading: $2,184.00 in U.S. Currency

· Party Last Name: $2,184.00 in U.S. Currency

· Example Name on Pleading: $330,824.59 in United States Currency

· Party Last Name: $330,824.59 in United States Currency

Money Names (Spelled Out)

When a money party name is spelled out, in the "LAST NAME" field always enter a "$" (dollar sign) first, the amount of money second (always begin with the numerical figures with the amount spelled out in parentheses), followed by the rest of the name, which would usually be "in U.S. Currency" or "in United States Currency."

· Example Name on Pleading: One Hundred Forty-Seven Thousand Dollars in U.S. Currency

· Party Last Name: $147,000.00 (One Hundred Forty-Seven Thousand) Dollars in U.S. Currency

· Example Name on Pleading: Six Thousand Dollars in United States Currency

· Party Last Name: $6,000.00 (Six Thousand) Dollars in United States Currency

Vehicle Names

When entering vehicles as parties, in the "LAST NAME" field, enter the make, model, year and the entire VIN number. Any other identifying information should be added to the "PARTY TEXT" field.

· Example Name on Pleading: One 1989 Chevrolet Camaro, VIN #123456789123456678

· Party Last Name: Chevrolet Camaro 1989 VIN #123456789123456789, One

· Example Name on Pleading: One 1979 Chrysler Newport VIN #123456789123456789 its tools, engine, and gold-plated bumpers

· Party Last Name: Chrysler Newport 1979 VIN #123456789123456789, One

· Party Text: its tools, engine and gold-plated bumpers

· Example Name on Pleading: One 1993 27' Bayliner Boat and Trailer, VIN #123456789123456789

· Party Last Name: Bayliner Boat and Trailer 1993 VIN#123456789123456789, 27 foot, One

Miscellaneous

When entering items of property as parties, in the "LAST NAME" field, enter what the item is and then unique information about that party (i.e. account/certificate number).

· Example Name on Pleading: One Savings Certificate, No. 123456

· Party Last Name: Savings Certificate, No. 123456, One

· Example Name on Pleading: One 40MM Grenade Launcher

· Party Last Name: Grenade Launcher, 40MM, One

· Example Name on Pleading: Proceeds of Bank of Oklahoma Account xxxxx2236 in the name of Enterprise Energy Production

· Party Last Name: Bank of Oklahoma Account xxxxx2236

· Party Text: Proceeds of Bank of Oklahoma Account xxxxx2236 in the name of Enterprise Energy Production

· Alias Last Name: Enterprise Energy Production

· Example Name on Pleading: 59,327 Assorted Bottles of Wine and Liquor

· Party Last Name: Wine and Liquor, Assorted Bottles of, 59,327

· Example Name on Pleading: One Savage Arms .22 caliber rifle, Rifle Model 135, Serial Number D219000

· Party Last Name: Rifle, Savage Arms .22 Caliber, Model 135, Serial Number D219000, One

Real Estate/Land Names

With an Address

Put the complete address first followed with the wording similar to "One Parcel of Real Estate Located at."

· Example Name on Pleading: One Parcel of Real Property Located at 1234 South Elgin Place, Tulsa, Oklahoma

· Party Last Name: 1234 South Elgin Place, Tulsa, Oklahoma, One Parcel of Real Property Located at

· Example Name on Pleading: Real Property Located at 1234 West Main, Tulsa, OK, together with all fixtures, appurtenances and improvements

· Party Last Name: 1234 West Main, Tulsa, OK, Real Property Located at

· Party Text: together with all fixtures, appurtenances, and improvements

· Example Name on Pleading: One Parcel of Real Property Known as: Route 1 Box 109, Sapulpa, Creek County, Oklahoma

· Party Last Name: Route 1 Box 109, Sapulpa, Creek County, Oklahoma, One Parcel of Real Property

Without an Address

In foreclosure and condemnation cases that have certain acres or lots of land as parties, enter the full number of acres of land first, the county and state second and then the words, "More or Less."

· Example Name on Pleading:17.29 Acres of Land, More or Less, Situated in the County of Tulsa, State of Oklahoma

· Party Last Name: 17.29 Acres of Land, Situated in the County of Tulsa, State of Oklahoma, More or less

· Example Name on Pleading: 1.65 Acres of Land in Summit County, Ohio

· Party Last Name: 1.65 Acres of Land in Summit County, Ohio

· Example Name on Pleading: 60 Acres of Land, More or Less, Situated in Atoka County, Oklahoma (Tract 497-M) et al, and all unknown owners or claimants in and to said lands or any part thereof

· Party Last Name: 60 Acres of Land, Situated in Atoka County, Oklahoma, More or Less

· Party Text: (Tract 497-M) et al, and all unknown owners or claimants in and to said lands or any part thereof

· Example Name on Pleading: Lots 12, 13 and 14 and the SE 1/4 of SW 1/4 of Section 30, Township 10 South, Range 27 East of the Indian Base and Meridian, McCurtain County, Oklahoma, and Containing 157.01 Acres, more or less as the case may be according to the official plat and survey thereof, with all appurtenances thereto and improvements thereon

· Party Last Name: 157.01 Acres, McCurtain County, Oklahoma, more or less

· Party Text: sued as Lots 12, 13 and 14 and the SE 1/4 of SW 1/4 of Section 30, Township 10 South, Range 27 East of the Indian Base and Meridian, McCurtain County, Oklahoma, and Containing 157.01 Acres, more or less as the case may be according to the official plat and survey thereof, with all appurtenances thereto and improvements thereon

Social Security Appeal Case Party Names

Rules for Use

· The guidelines below are for party names in Social Security Appeal Cases only. If the Social Security Administration and/or its Commissioner is a party in a non-appeal related case refer instead to the Business, Estate, Trust Names or Person Names instructions when entering your party.

· The Social Security Administration will always be the defendant.

Instructions

· Example Name on Pleading: Michael J. Astrue, Commissioner of Social Security Administration

· Party Last Name: Social Security Administration

· Party Text: Commissioner

· Alias Last Name: Astrue

· Alias First Name: Michael

· Alias Middle Name: J

· Alias Type: -

Revision History

Date	Description